News & Updates Archives | Team Delegate

How to Identify What to Systemize or Delegate First

By Tonya Thomas October 27, 2025

If you’re like most leaders, the problem isn’t that you don’t want to delegate; it’s that you don’t know where to start. Everything feels important. Everything feels urgent. And if you’re already stretched thin, taking time to slow down and think about systems or delegation can feel like yet another task.

But here’s the truth:
You don’t need to systemize or delegate everything. You just need to start with the right things.

Below is a simple framework to help you identify what should be systemized or delegated first so you can free up your capacity — without feeling like you’re losing control.

How Do I Work with a Virtual Executive Assistant?

By Tonya Thomas November 18, 2023

Virtual assistance has been around since the early 2000s. However, the past three years have seen an explosive growth in the industry. No longer is it regulated to the small business owner using a VA; there are now larger companies utilizing the services of a virtual executive assistant. Along with this comes the question, “How do I work with a virtual assistant?” Below are some ways to help you determine how to best work with a virtual assistant.

How Much Is Unnecessary Email Costing You?

By Tonya Thomas August 20, 2021

Email is essential for most of us. It’s how we send and receive important communications to our team, colleagues, and clients. However, it can also be a huge hindrance to our productivity. Even so, we need it to operate in the business world. With that said, we have to spend time on the necessary emails, but we usually also receive a lot of unnecessary emails that we don’t need, and you can spend hours going through your inbox determining which is which.

How to Use Templates to Save Time

By Tonya Thomas July 18, 2021

Saving time is paramount when running your company. You should automate as much as you can to help you accomplish things that you do on a regular basis. All documents, emails, presentation slides, etc. can have templates made for ease of updating. There are a few benefits to utilizing templates.

Delegating: Is it Hurting or Helping?

By Tonya Thomas January 13, 2020

Many people operating their business know that at some point they will need to delegate in order to grow the company outside of just themselves. However, many don’t know where to start or they do delegate but don’t have success at doing it. Delegating, when not done properly, can hurt you instead of help you. Below are some ways that you can ensure that delegating does what it’s intended to do, and that is to help you grow your company.

Productivity Tool: Typeform

By Tonya Thomas April 29, 2019

Forms play an essential role in the life of a business. However, it can be challenging to create professional looking forms and make them user-friendly. You don’t want the user to have to print the forms, fill them out and then scan or fax them back to you. It’s best to make the form as easy to complete as possible to ensure that your clients and customers don’t have a time-consuming hassle on their hands completing your forms. There is an online tool that you can use to help create professional forms that can be completed online providing ease of use for your clients and customers. That tool is Typeform.

Three Things That You Can Do to Improve Your Office Systems for Maximum Productivity

By Tonya Thomas September 30, 2018

We are creatures of habit. We like to settle into our routines as this feels comfortable for us. We get used to doing something a certain way and never stop to think if there is a more efficient way to do it. We often use this same approach when it comes to our office systems. A system is an approach that we use to go about achieving our desired outcome in our work each day. You may not have thought much about it, but you have a system for each task that you perform each day. Below are some ways that you can improve a few of your office systems.

8 Ways to Provide Better Customer Service

By Tonya Thomas May 25, 2018

People have told me that I have high standards when it comes to the service that I provide. I thought this quite odd to hear. After all, I do operate a service-based business. In my opinion, my clients deserve to get the best possible service. I don’t believe in doing tasks half-heartedly and strive to do them correctly. Don’t get me wrong, I know that people are human, and mistakes are bound to happen, but I also believe that you should put measures in place to prevent them at all costs.

Below are some ways that you can provide the best quality service to your clients:

5 Tips to Increase Your Chances of Scheduling a Meeting

By Tonya Thomas July 12, 2017

We’ve all been there. You meet someone at a networking event or you’re referred to someone that you would like to do business with. After the connection has been made, your next step is to get a meeting scheduled with your new contact. Therefore, you want to put your best foot forward and send a message that will land you a meeting. In today’s technological world, your method of contact will most likely be digital, either through e-mail or a social media direct message. There are a few items that should always be included in your message that will help you increase your chances of scheduling a meeting.