Executive Virtual Assistant Services
Have you ever thought to yourself, “I just need to be more productive?”
This is often the thought that surfaces when you feel the weight of having more on your plate than you can handle. You may have tried learning a new application that promises to improve your workflow, time blocking to get more done, or taking a course on productivity. You may have even started listening to podcasts about becoming more efficient.
But productivity can’t replace the proactive support of an executive assistant.
As a business owner, the buck usually starts and ends with you. There’s a lot that happens in your business each day. Naturally, it can become a habit to have a hand in everything.
You start your day in your email inbox and end it there, without completing a single task you planned. Your calendar is full because you’ve overbooked yourself. You’re putting out fires with team members. And the list goes on.
At some point, you realize the issue isn’t doing more. It’s releasing more from your plate. As I shared in The Hidden Cost of Waiting, staying in the center of everything for too long quietly slows growth.
So what changes when you’re no longer the bottleneck?
You’ve done the right thing—or what you thought was the right thing—and hired an executive assistant. Your intention in hiring an EA was to create more time and support the growth of your business. Yet nothing has changed. You’re still feeling overwhelmed and don’t have the capacity you expected.
Enter underutilization, a common issue among leaders who hire executive assistants.
Underutilization can be difficult to recognize because it’s largely invisible. Your EA is present, responsive, and doing the work assigned, even if they’re remote. From the outside, everything appears to be working. But underutilization of an executive assistant is not an assistant performance issue; it’s a leadership issue.
One of the most expensive decisions leaders make isn’t investing in support; it’s waiting.
On the surface, waiting can feel responsible. You see the cost of administrative support clearly, and you hesitate. You tell yourself you’ll revisit the decision once there’s more margin, more clarity, or more time. But while the financial cost is visible, the real cost of waiting often goes unnoticed, and that cost compounds quietly.
Scaling a business isn’t about effort; it’s about business growth capacity. If you’re a leader who wants to scale your business but nothing seems to be working in your favor, it may be time to make a change.
Operating a business can be overwhelming. There are countless things that need to happen every day to keep things moving smoothly. Because of this, it’s tempting to have your hand in everything, but doing so isn’t working to your benefit. In fact, it often limits your ability to grow. There are a few important shifts that can help you move toward scaling a successful company without burning out.
There comes a time when effort isn’t enough, and at some point, we’re just spinning our wheels. If you’ve ever felt this way, you’re not alone. As a business owner, your workload can sneak up on you. Before you know it, you’re working yourself into burnout.
However, the turning point comes when you stop long enough to recognize what’s happening. Keep in mind — this isn’t a bad thing. It’s actually a sign of growth in your business.
Have you ever stopped to think about the type of management style that you use? You most likely have a style, even if you’ve not given it any thought. Are you short and to the point, or do you take the time to explain? If you have team members, I do believe that it’s important to note how you manage your team, and I explain a couple of reasons for this below.
If you’re considering adding members to your team, being mindful of your workstyle is good. Knowing your work style is important so that you know the type of person who works well with it. I talk about assistants a lot because that’s my industry. For example, if you’re considering bringing on a virtual executive assistant, you should understand how you like to work before engaging with an assistant. Knowing your work style will enable you to find an assistant whose work style compliments your own.
If you don’t know or haven’t thought about your work style, there are ways for you to find out. You can take assessments, but the simplest way is to answer a few questions. Think about the following:
Sometimes, we can get so busy that we don’t stop to think about how we communicate in written form, and this is usually the case in our emails. You shoot off a quick email and don’t stop to think how it will be received. Our written communication can sometimes derail our work relationships. It’s important to consider how our abruptness can affect members of our team. Here are some tips to help ensure that your written communication gets your point across without wreaking havoc.
Is there something holding you back from moving forward in your business? Often times we tell ourselves that it’s time, perfectionism or not knowing the how, but that’s not always the case. Sometimes what’s holding us back is fear and we use the things mentioned as an excuse. It can be fear of success or fear of failure.