When it comes to delegating, clear communication is key. It’s important that you make sure that you provide clear directions when assigning a task or project in order to receive the outcome that you desire. Here are three things that you can do to ensure that you provide clear directions to achieve successful delegation.
When you’re getting ready to assign a task, jot down the key points that you want to cover. This helps to make sure that you don’t forget to include important steps. It doesn’t have to be the detailed process, because you’re going to be delivering the directions verbally and the recipient can take notes. I highly recommend when assigning a task for the first time that it be done verbally; otherwise, you might procrastinate handing it off to someone else.
Secondly, you want to review the key points and ask yourself if you were unfamiliar with this task, would you understand what to do? You have to remember that the task will be new for the person. You don’t want to leave anything to chance, so don’t make assumptions.
Lastly, make sure that the person understands. You can even ask them to share their notes with you verbally. This helps to ensure that you’re both on the same page and the person has a clear understanding of what to do before moving forward. Of course, ask if they have any questions and let them know that they can come to you if any questions arise while they’re working on the task.