Your calendar is the lifeline of your day, and how you schedule your day can have a tremendous impact on the outcome of your productivity. With that said, utilizing the features in your calendar can go a long way in helping you use it efficiently, and efficiency equals results. Below are some features to pay attention to when setting up your Outlook calendar.
Show additional times zones for easy meeting scheduling
Outlook allows you to show more than one time zone in a side-by-side view. Viewing more than one time zone can come in handy when you’re scheduling meetings with other parties who are outside of your time zone. Your time zone will always show to the right and the other time zones will show to the left. You can also label them.
Customize your time scales to coincide with the way that you work
If you use your calendar to time block, you can customize your time scales to the blocks of time in which you work. For example, the average time scales are in 15 and 30 minutes blocks; however, you can create five, 10 minutes blocks, etc., so if you want to work on a task for five minutes you can simply choose that option from the drop-down list, which saves you from the need of typing it each time.
Keep an eye on your upcoming schedule
To save time from switching back and forth from your email to your calendar, turn on the Dock the Peek feature which allows you to see what’s on your schedule for the day and week. So again, if you time block, this keeps you on track to know what’s next on your plan for the day.
Color code for the organization of personal and work items
It can be challenging to keep up with both work and personal schedules, and as a result, it can be tempting to keep a calendar for each. However, this can cause conflicts within your schedule. Use the color code feature to keep track of both your personal and work appointments. Choose one color for each so that at first glance of your calendar, you can quickly know the difference between the two.
These are just a few of the features that Outlook has to offer to help keep you on task using your calendar, which can play an essential role in helping you stay organized and productive. Use your calendar to its fullest so that you stay on track in your work life.
