When thinking of things that you can delegate to your virtual assistant calendar management should come to mind if you’re always in meetings or on the go. Managing your schedule can take up a tremendous amount of your time, so it’s definitely something that you should outsource. There are many benefits to having your virtual assistant manage your calendar.
One of the benefits of having your virtual assistant manage your calendar is that you will feel more at ease knowing that things won’t fall through the cracks. Have you ever feared that you might miss an important meeting? Your virtual assistant can ensure that you are kept abreast of all upcoming important dates and make sure that you don’t miss anything important.
Another benefit to having your virtual assistant manage your calendar is that you will no longer be responsible for getting someone on your calendar. Think about it – you meet someone at an event and you go back to your office with the intention of reaching out to that person to schedule a date to get together for coffee; however, you get busy and it falls through the cracks. Being able to hand this task off to your virtual assistant will ensure that you meet with the people that you intend to meet with.
However, please be mindful that only one person should manage a calendar. Two people updating a calendar can lead to an eventual date conflict. It may be tempting to add a calendar item, but try and refrain from doing so as your VA may have also promised that date to someone else but you beat her to it. You then have a conflict and one of you will have to go back to the recipient and reschedule and depending on the importance of the event this may not be received well.
Of course there are some automated calendar management systems out there. However, there’s nothing like having an actual human being for your potential clients, clients and colleagues to interact with. If someone needs to reschedule an appointment with you they can reach out to your virtual assistant and explain the reason, if need be, and work with him or her to find a date that’s more accommodating. Also, you have someone with whom you can discuss your calendar with on a weekly basis, which will help you work out any details that you need for upcoming events.
There are many benefits to delegating your calendar management to your virtual assistant. The main benefit is that it will save you time. You can use this time to focus on other areas of your business, which will most likely mean more revenue for your company. So, what are you waiting for? Delegate your calendar management to your VA today!